Administrative Assistant

Job Overview

Location

Orlando, Florida, United States

Job Type

Full Time

Additional Details

Job ID

6891

Job Views

35

Job Description

We are seeking a highly organized and efficient Administrative Assistant to join our team at HR Service Jobs. The ideal candidate will provide comprehensive administrative support to four attorneys, manage office supplies, handle billing tasks, and assist in maintaining the smooth operation of the office. This role requires excellent communication skills, a keen eye for detail, and proficiency in Adobe Pro and Microsoft Excel.

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Administrative Assistant

Key Responsibilities

  • Administrative Support: Provide daily administrative assistance to four attorneys.
  • Financial Tasks: Handle check printing and make daily deposits.
  • Education Tracking: Log licenses, CLE credits, and track continued educational training.
  • Calendar Management: Maintain calendars, manage conference room availability, and book occasional travel arrangements.
  • Billing: Assist with billing client hours using TABS.
  • Office Supplies: Order and manage office supplies to ensure the office runs smoothly.
  • Reporting and Projects: Utilize Adobe Pro and Microsoft Excel for various reporting and project-oriented tasks.

Required Skills and Qualifications

  • Education: High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.
  • Experience: Proven experience as an administrative assistant or in a similar role.
  • Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe Pro.
  • Communication: Excellent verbal and written communication skills.
  • Organizational Skills: Strong organizational skills with the ability to multitask and prioritize work.
  • Attention to Detail: High attention to detail and problem-solving skills.
  • Professionalism: Demonstrated ability to handle confidential information with discretion.

Experience

  • Minimum of 2 years of experience in an administrative role, preferably within a legal or professional services environment.

Administrative Assistant

Working Hours

  • Work Hours: Monday to Friday, 8:30 AM – 4:30 PM

Knowledge Skills and Abilities

  • Administrative Expertise: Familiarity with office management procedures and basic accounting principles.
  • Technical Proficiency: Advanced knowledge of office software, including Excel and Adobe Pro.
  • Interpersonal Skills: Strong interpersonal skills to interact effectively with clients, attorneys, and staff.
  • Time Management: Excellent time management skills to ensure timely completion of tasks.
  • Flexibility: Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Benefits

  • Competitive salary
  • Health, dental, and vision insurance
  • Retirement savings plan with company match
  • Paid time off and holidays
  • Professional development opportunities

Administrative Assistant

Why Join HR Service Jobs?

At HR Service Jobs, we believe in fostering a collaborative and supportive work environment. We are dedicated to professional growth and offer numerous opportunities for advancement. Join our team and be part of a dynamic organization that values your contributions and supports your career development.

How to Apply

Interested candidates are invited to submit their resume and cover letter to us

 

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