Office Assistant – Administration

Job Overview

Location

Texas City, Texas, United States

Job Type

Full Time
Additional Details

Job ID

6893

Job Views

28

Job Description

HR Service Jobs is seeking a highly organized and detail-oriented Office Assistant – Administration to join our dynamic team. This role is pivotal in ensuring smooth and efficient administrative operations within our office. The ideal candidate will be a proactive problem solver with excellent communication skills and a meticulous attention to detail. As an Office Assistant – Administration, you will support various departments, manage office tasks, and contribute to a productive work environment.

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Office Assistant – Administration

Key Responsibilities

  • Administrative Support: Provide comprehensive administrative support to various departments, including scheduling meetings, preparing documents, and managing correspondence.
  • Office Management: Maintain office supplies, manage inventory, and ensure the office environment is clean and organized.
  • Data Entry: Accurately input and update data in company databases, ensuring data integrity and confidentiality.
  • Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Event Coordination: Assist in planning and organizing company events, meetings, and training sessions.
  • Documentation: Prepare, proofread, and distribute reports, memos, and other documents as needed.
  • Customer Service: Greet and assist visitors, clients, and employees, providing a positive and professional first impression.
  • Project Assistance: Support special projects and initiatives as assigned by management.

Required Skills and Qualifications

  • Education: High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.
  • Experience: Proven experience as an office assistant or in a similar administrative role.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
  • Communication Skills: Excellent verbal and written communication skills.
  • Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Attention to Detail: Meticulous attention to detail and accuracy.
  • Interpersonal Skills: Professional demeanor with strong interpersonal skills and the ability to work collaboratively.
  • Problem-Solving: Proactive problem-solving abilities with a resourceful approach.

Experience

  • Minimum of 2 years of experience in an administrative or office assistant role.
  • Experience in managing office supplies and coordinating events.
  • Familiarity with office equipment and basic IT troubleshooting.

Working Hours

  • Part-time position with flexible working hours.
  • Typical hours are Monday to Friday, 9:00 AM to 1:00 PM, with some variability depending on office needs.

Office Assistant – Administration

Knowledge, Skills, and Abilities

  • Knowledge of Office Procedures: Understanding of office procedures and protocols.
  • Adaptability: Ability to adapt to changing priorities and manage multiple tasks simultaneously.
  • Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
  • Team Player: Ability to work independently as well as part of a team.
  • Customer Focus: Strong customer service orientation and ability to interact with diverse groups.

Benefits

  • Competitive hourly wage.
  • Flexible working hours.
  • Opportunity for professional growth and development.
  • Supportive and collaborative work environment.
  • Access to company training programs and resources.

Office Assistant – Administration

Why Join HR Service Jobs?

  • Innovative Culture: Be part of a forward-thinking company that values innovation and creativity.
  • Career Development: Opportunities for career advancement and professional development.
  • Supportive Environment: Work in a supportive and collaborative environment where your contributions are valued.
  • Work-Life Balance: Flexible working hours to help you maintain a healthy work-life balance.

How to Apply

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to us.