Job Overview
Location
Texas City, Texas, United States
Job Type
Full Time
Additional Details
Job ID
6893
Job Views
28
Job Description
HR Service Jobs is seeking a highly organized and detail-oriented Office Assistant – Administration to join our dynamic team. This role is pivotal in ensuring smooth and efficient administrative operations within our office. The ideal candidate will be a proactive problem solver with excellent communication skills and a meticulous attention to detail. As an Office Assistant – Administration, you will support various departments, manage office tasks, and contribute to a productive work environment.
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Office Assistant – Administration
Key Responsibilities
- Administrative Support: Provide comprehensive administrative support to various departments, including scheduling meetings, preparing documents, and managing correspondence.
- Office Management: Maintain office supplies, manage inventory, and ensure the office environment is clean and organized.
- Data Entry: Accurately input and update data in company databases, ensuring data integrity and confidentiality.
- Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Event Coordination: Assist in planning and organizing company events, meetings, and training sessions.
- Documentation: Prepare, proofread, and distribute reports, memos, and other documents as needed.
- Customer Service: Greet and assist visitors, clients, and employees, providing a positive and professional first impression.
- Project Assistance: Support special projects and initiatives as assigned by management.
Required Skills and Qualifications
- Education: High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.
- Experience: Proven experience as an office assistant or in a similar administrative role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Communication Skills: Excellent verbal and written communication skills.
- Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Attention to Detail: Meticulous attention to detail and accuracy.
- Interpersonal Skills: Professional demeanor with strong interpersonal skills and the ability to work collaboratively.
- Problem-Solving: Proactive problem-solving abilities with a resourceful approach.
Experience
- Minimum of 2 years of experience in an administrative or office assistant role.
- Experience in managing office supplies and coordinating events.
- Familiarity with office equipment and basic IT troubleshooting.
Working Hours
- Part-time position with flexible working hours.
- Typical hours are Monday to Friday, 9:00 AM to 1:00 PM, with some variability depending on office needs.
Office Assistant – Administration
Knowledge, Skills, and Abilities
- Knowledge of Office Procedures: Understanding of office procedures and protocols.
- Adaptability: Ability to adapt to changing priorities and manage multiple tasks simultaneously.
- Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
- Team Player: Ability to work independently as well as part of a team.
- Customer Focus: Strong customer service orientation and ability to interact with diverse groups.
Benefits
- Competitive hourly wage.
- Flexible working hours.
- Opportunity for professional growth and development.
- Supportive and collaborative work environment.
- Access to company training programs and resources.
Office Assistant – Administration
Why Join HR Service Jobs?
- Innovative Culture: Be part of a forward-thinking company that values innovation and creativity.
- Career Development: Opportunities for career advancement and professional development.
- Supportive Environment: Work in a supportive and collaborative environment where your contributions are valued.
- Work-Life Balance: Flexible working hours to help you maintain a healthy work-life balance.
How to Apply
Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to us.